Stay Ahead of the Curve with Event and Venue Management Software

By Jason McIntosh

Event planners, caterers, and venue managers know how challenging it can be to manage all the moving parts of an event. From booking the perfect venue to coordinating with vendors and keeping track of guest lists, there's a lot to juggle. That's where event and venue management software comes in.

The organizational behemoth that is event planning can be tamed with the right venue management software. With features like intuitive booking engines, customizable proposals, and detailed timelines, you'll be able to navigate the chaos with ease, allowing you to focus on the little details that make an event truly special.

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Top Event and Venue Management Software Solutions

The eternal conundrum of choosing the best venue management software - there are just so many options out there. But we have narrowed down the excellent choices in this list and provided brief explanations of key features so you can make an informed decision.

Curate

Curate

Curate is a simplified CRM (Customer Relationship Management) that is specifically equipped with features needed to automate and streamline your event and venue operations. It features essential venue management tools that include a centralized client database, a custom proposal builder with e-signature capabilities, project management tools, reporting & analytics, among others.

Unlike any software, Curate is a platform that is specifically designed for event venue operators. It is a very easy-to-use CRM that provides all the tools you need in the event venue industry and more importantly, makes your business a lot easier to manage.

Another item that makes Curate unique is that event professionals who have rentals and design arms of their business can also take advantage of features to make these areas efficient as well.

Curate is the only tool that has integrations for both Nowsta and Galley.

Top Features

  • Pipeline management
  • Customized proposals
  • Event Calendar
  • Reporting and analytics
  • Integration
  • SAVE 9 HOURS A WEEK!

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iVvy Venue Management

iVvy

iVvy Venue Management is a venue management platform specifically designed for venue owners and managers. With its suite of tools, you can effortlessly manage bookings, quotes, and payments.

iVvy also features an integration system that enables users to connect their available software. Noteworthy of being utilized by several major hotels, iVvy is a world-class cloud-based venue management system that will not let you down.

Top Features

  • Customer Relationship Management
  • Invoicing and payment processing
  • Banquet event orders
  • Reporting and analytics

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Perfect Venue

Perfect Venue

Perfect Venue is an event management software that boasts essential features such as task automation, booking calendar, and mobile access. This software also has an integration feature which is important for venue owners using multiple platforms in their business. 

Overall, Perfect Venue is an example of an exceptional management software that raises the bar for managing events and venues.

Top Features

  • Automation
  • Booking Calendar
  • Real-time analytics
  • Integration

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Momentus Technologies

momentus technologies

Momentum Technologies features industry-standard features that include accounting software, customer management, and automation tools that save hours of time. This cloud-based platform can support many types of venues, making it very versatile and reliable.

Additionally, Momentus Technologies features a built-in payment solution complete with a robust security system to ensure safe online transactions.

  • Accounting tools
  • Customer Relationship Management
  • Reporting and analytics
  • Automation

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Function Tracker

Function Tracker

Function Tracker is a reliable venue management software platform that promises operational efficiency for any business. It is perfect for venues of all sizes like restaurants, hotels, and universities. This software has several amazing features that are standard for event software platforms: custom contracts, management tools, booking calendar, event registration features, and more!

Top Features

  • Booking calendar
  • Event manager
  • Invoicing feature
  • Report generator

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Event Temple

Event Temple

Event Temple is a software management system designed for hotel operators and event organizers. It is equipped with various tools that include event management, sales pipeline CRM, online invoicing, and group sales management, among others.

Event Temple has also won the Best Event Management Software award from HotelTechAwards for three consecutive years, making it a choice of industry experts.

Top Features

  • Sales pipeline CRM
  • Event management
  • Online invoicing
  • Hotel Group Sales

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Planning Pod

Planning Pod

Planning Pod is a cloud-based solution that offers a wide range of tools for event businesses which includes a robust CRM system. This venue solution platform gives you access to essential features to help you manage clients and files, and process payments in this all-in-one business software.

What sets Planning Pod apart is its user-friendly interface that works well even on mobile devices and has extensive customization options. You can tailor the software to fit your unique workflows and branding.

Top Features

  • Guest management
  • File management
  • Event timelines
  • Payment processing

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How Event and Venue Management Software Saves Time and Boosts Productivity

Before the advent of event management solutions everything had to be done manually and it's easy to lose track of things in business operations. With so many moving parts, delegating things and keeping abreast of the task at hand is definitely challenging, to say the least. But with the right cloud-based venue management solution, you will increase productivity and keep morale high among staff members.

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Streamlining Event Planning and Coordination

The right event and venue management platform lets you stay on top of your schedule and eliminate unnecessary processes. You will also be able to plan an entire event lifecycle and keep your entire team in the loop ensuring a successful event and customer satisfaction.

Automating Repetitive Tasks

Saving time and minimizing the risk of errors is just one of the many benefits of using event management software solutions. With automation tools, repetitive tasks like data entry and invoicing are no longer done manually, allowing you to focus on other important tasks.

Centralized Event Data Management

Having your event data in one convenient location is a major feature of most event venue software. Allowing you seamless access to all important details and spend less time digging through paperwork or spreadsheets. Success begins when venue managers adopt cutting-edge technology to organize their events.

Real-Time Collaboration and Communication

The path to a seamless event is paved with effective collaboration. With tools designed to facilitate real time coordination and communication among team members, you can focus on the finer details of your event, secure in the knowledge that your team is united and productive.

Choosing the Right Event and Venue Management Software for Your Business

Event planners know that finding the right tools can be a critical component of success. It's essential to choose an event venue management software that adapts to your unique needs and works seamlessly with your team.

Identifying Your Specific Needs and Requirements

Before choosing the perfect event management solution, take a step back and think about the events you have successfully handled. What kind of gatherings did you plan, and what made them unique? Knowing what you need and identifying your weak points will help you filter your options and find the right software. 

Evaluating Key Features and Functionalities

Not all software platforms are created equal. Some will have a unique feature specific to your business but will lack another important function. While major features will be mostly present in CRMs, you will find one with components that address the unique challenges your business usually faces.

Another thing to consider is the ease of use and learning curve. You do not want to bottleneck event operations because your team is still wrestling with some features of the software.

Considering Scalability and Integration Options

Nothing's more important than supporting your business growth. It's crucial to have venue management software that offers adaptable solutions, ensuring your processes stay streamlined and connections with other tools stay secure.

Comparing Pricing and Return on Investment

Finally, don't forget to consider pricing and return on investment. While it's important to find a solution that fits your budget, it's also important to think long-term. The right event and venue management software can save you time and money in the long run, making it a smart investment for your business.

Maximizing Utilization of Event and Venue Management Software

With the right event and venue management software at your disposal, you can fine-tune every detail, from catering to decor, and orchestrate unforgettable events that truly leave a lasting impression. However, you also need to make sure that you fully utilize your CRM's features to help boost revenue and ensure repeat business with your customers.

Optimizing Event Marketing and Promotion

Idea-driven event managers know that effective marketing is key to event success. With robust software, you can orchestrate a multi-faceted campaign using tools like email marketing, social media outreach, and attractive landing pages to captivate a wider audience and drive ticket sales.

Streamlining On-Site Operations and Logistics

Let's face it, event days can be chaotic. But with event and venue management software, you can minimize stress and ensure a smooth event flow. Real-time attendee tracking and mobile check-in help simplify operations, while detailed floor plans and seating charts allow you to create an unforgettable experience.

Measuring Event Performance and ROI

Nothing demonstrates the value of your events to stakeholders than solid and reliable data. Analytics and reporting are a staple feature among venue management systems and you can track key metrics like ticket sales and event registrations, making it easy to make informed decisions.

Key Takeaway:  

Take control of your event planning with a single, all-encompassing platform that combines task management, attendee registration, payment processing, and data analysis. Think of it as having a highly organized personal assistant working tirelessly behind the scenes to ensure your event runs seamlessly.

 

Conclusion

Event and venue management software is a tool that offers a wide range of essential features to help event planners, caterers, venue owners, and hotel operators streamline their operations and deliver unforgettable experiences for their clients.

With cloud-based tools and mobile apps, planning becomes less overwhelming and more collaborative. Accurately conveying expectations, making adjustments, and receiving feedback become routine activities, freeing up time for the creative and engaging aspects of event planning

In the rapidly evolving events industry, effective management software is no longer a nice-to-have, but a must-have for event planners to deliver outstanding results and stay ahead of the curve. When you're handling multiple venues and events, keeping everything organized and on track can be a challenge. That's where powerful venue management software comes in, helping you save time and focus on what matters most-- growing your business.

Tags: Efficiency, Curate, event management software, misc

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